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Requesting access

Access requests allow users to request permission to view or use specific resources within data.world. You can submit an access request for a single resource or multiple resources at once. Use this feature when a resource is governed by an Access Request automation — the automation workflow automatically routes your request for approval and notifies the appropriate reviewers or data owners.

Requesting access to a single resource

To request access to a resource:

  1. Go to the resource for which the Access Request workflow is configured.

  2. On the resource page click the button available for requesting access. The button name is configured by the administrator and can vary.

  3. On the Create a new Access Request (Access Request) page, in the Configure fields tab, set the following:

    1. The Tile field is auto-populated. You can edit it to provide more context.

    2. In the Request Details section, the Requester field lists the name of the person submitting the request. The section also lists the resource for which you are requesting access. If you want to use the same access request for more resources, you can add them here.

    3. Click Continue to review access request button.

  4. On the next page, check the request details for any possible errors before saving it. If adjustments are needed, click Back to edit your request. Click the Create Access Request button.

  5. Next, the access request page with the details of the request opens. If you want to use the same access request for more resources, click the Three dot menu, select Edit relationships, and add more resources to the same request.

  6. Once you are ready to submit the request, click the Submit Request button.

    Important

    After clicking the Submit Request button, you will no longer be able to make changes to the Access Request.

Requesting access to resources in bulk

To request access to resources in bulk:

  1. Browse to the Catalog experience and do one of the following:

    1. On the Resources page, from the Three-dot menu select Request access.

    2. On a collection page, from the Actions menu, select Request access to resources

      Request access to resources window opens.

  2. On the Select Resources page, first check the automations selected for the request. Next, utilize the filter tools, search options, and advanced search capabilities to hone in on the specific resources you want to request access to. Click Next.

  3. On the Review selected resouces page, review and edit the list of resouces you selected for requesting access.

  4. On the Create access request page add more resources to your request. Click Create request.

  5. The request is created and you are taken to the final page where you click the Submit request button to submit your request. Confirm your submission.

  6. Click Done to close the window.

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