Running the SQL Server Reporting Services (SSRS) Collector in Cloud
Important
If your system is configured with the Catalog Toolkit , please follow these instructions to prepare your system for collectors runs and to make sure the collectors output show in the correct organizations and datasets.
Configuring the cloud collector for SSRS
To configure the cloud collector for SSRS:
On the Organization profile page, go to the Settings tab > Metadata collectors section.
Click the Add a collector button.
On the Choose metadata collector screen, select the correct metadata source. Click Next.
On the Choose where the collector will run screen, in the Cloud section, select data.world. Click Next.
On the Configure a cloud SSRS Collector screen, set the following:
On the next screen, set the following properties and click Next.
Table 2.Field name
Details
Required?
Base URL of reporting server
The Base URL of the SSRS API. For example, https://ssrs-server.mycompany.com/reports/api/v2.0
Yes
Domain username
SSRS username for authentication.
Yes
Domain user password
Password for the user.
Yes
On the next screen, set the following optional advanced properties and click Next
Table 3.Field name
Details
Required?
Max retries
Specify the number of times to retry an API call which has failed. The default value is 5.
No
Retry delay
Specify the amount of time in seconds to wait between retries of an API call which has failed. The default is to try with a delay of 2 seconds between each call.
No
Page size for SSRS Rest API
The number of records per SSRS API page request. Default limit of per page is 200 records and max limit of per page is 2000 records.
No
On the next screen, provide the Collector configuration name and set the run schedule. You can also set the schedule at a later point.
Click Save and View to go the collector details page.
Scheduling collector runs
Important things to note:
Different collectors can be scheduled to run at the same time, but one collector can only run once a day.
It is recommended that you schedule the runs in off-peak hours.
The collector runs in the timezone in which the scheduler is located. For example, if the scheduler sets the collector runs from PST timezone, the collectors will follow the PST timezone.
Runs may start up to one hour after the scheduled time.
To schedule collector runs:
On the Configured collectors page, locate the collector you want to run on a schedule.
Click the Edit configurations button.
Go to the screen where you can set the schedule for the collector.
Enable the Scheduled runs option.
From the Frequency dropdown, select from Daily, Weekly, or Monthly.
For Weekly and Monthly options, select the day when the collector should run.
Select the time for running the collector.
Click Save and view. The schedule and next run date and time are displayed on the collector details page.
To get notifications about the collector runs, simply setup web hooks at the Organization level from the Organization profile page > Settings tab. The Webhooks will automatically start capturing the Status events (Pending, Provisioning, Running, Completed, Error, Cancelled) for the collector runs.
Sample data captured by the webhook.
Running collectors manually
After setting up the collector configuration, it's advisable to manually execute it once to ensure correct configuration. Even collectors that are scheduled to run automatically can be manually initiated at anytime.
To run the collectors manually:
On the Configured collectors page, locate the collector you want to run.
On the collector configuration details page, click the Run now button. Alternatively, on the Configured collectors page, click the Three dot menu and click Run/Sync now button.
On both pages, the Status field shows the status as Running with information about time elapsed since the run was started.
The collector starts running in the background and you can navigate away from the page at any time. For a long running collector, if the collector run does not complete in a weeks time, the collector run automatically terminates after one week. The Status section and the Status field update to an Error state.
After the collector has completed the required pre-configuration steps and starts harvesting the metadata, you get an option to Cancel the harvesting process, if you want. The Status section and the Status field update to Cancelled.
After the collector run has completed, the Status section of the collector configuration details page updates to show the successful status. The Last run summary page also updates to show the total number of resource collected and total number of types of resources collected. The Resources collected by type gives granular level information about the number of resources collected for each type of resource.
Browse to the Collection and Dataset specified while running the collector to view the collector output.
To get notifications about the collector runs, simply setup web hooks at the Organization level from the Organization profile page > Settings tab. The Webhooks will automatically start capturing the Status events (Pending, Provisioning, Running, Completed, Error, Cancelled) for the collector runs.
Sample data captured by the webhook.
Canceling a collector run
After starting a collector run, you can cancel it if needed.
Important things to note:
Logs generate only after the collector starts up (about 5 minutes). No logs are available if the collector is canceled before this period.
After canceling a run, the collector produces the logs within 5 minutes
To stop a running collector:
Locate the running collector you want to stop. After the collector has completed the required pre-configuration steps and starts harvesting the metadata, you get an option to Cancel it.
On the collector configuration details page, click the Cancel run button. Alternatively, on the Configured collectors page, click the Three dot menu and click Cancel run button.
The collector stops running. On both pages, the Status field shows the status as Canceled with information about time elapsed since the run was cancelled.
The collector produces a log file in 5 minutes after stop running. To download a logs, click the View debugging info link. A pop-up window opens.
In the pop-up window, click Export logs to download the log file.
Copying collector configurations
After you have configured a collector for a source system, you can easily create a copy of the configuration to configure another collector for the same source system but for different parameters.
To copy collector configurations:
On the Configured collectors page, locate the collector configuration you want to copy.
From the Three dot menu, click Duplicate configuration.
In the Edit Collector window, provide a new name for the collector configuration. Optionally, set a schedule. Click Save and view.
You are taken to the copied collector configuration page. Click the Edit Configuration button to adjust the details of the configuration.
Deleting configurations
Important things to note:
Deleting the configuration will not affect the resources that were collected from previous runs.
Any scheduled future runs for the collector are suspended.
To delete a configuration:
On the Configured collectors page, locate the collector configuration you want to delete.
From the Three dot menu, click the Delete configuration button.
Confirm the deletion. The configuration is deleted and removed from the Configured collectors page.